How to Use Asana Effectively for Project Management: Complete Guide

how to use asana

Today’s high-pressure business environment demands that businesses leverage project management tools to maximize productivity and minimize costs. We are providing comprehensive information on how to use Asana, to help you understand what makes it one of the most popular project management tools in the market.


What is Asana?

Asana lets teams organize, track and manage their projects. As a result, they work faster and make quick corrections and adjustments. It is also one of the easy-to-use tools for business communication, which eliminates the need for emails or other communication apps. PC Mag calls it “one of the best collaboration and productivity apps for teams.”


Several Ways to Use Asana

Your business can use Asana to:

  • Keep your meetings organized and actionable.
  • Effectively follow your projects from start to finish.
  • Track every step of marketing and communications’ editorial process.
  • Keep every member related to a campaign on the same page.
  • Manage events and launch a product roadmap.
  • Coordinate a product launch, and centralize feedback on the product.
  • Track the new hire onboarding process from start to finish.
  • Track work requests to streamline workflow and processes.


How to Use Asana?

Here are the steps that will help you to start using Asana.

1. Sign Up

First, you must create an Asana account. Sign up for any of the three pricing plans to get started: Free; Premium ($9.99 per member, per month, and a free trial option); and Enterprise (contact Asana to get the price quote).


2. Add Tasks

Once you have created an account, start adding tasks by clicking on the plus (+) sign, enclosed in an orange circle, located in the top bar. Work-related tasks can be created based on when they are supposed to be completed: today, this week, or later. You can create tasks for other members of your team as well.


3. Create Projects

With the project feature, you can organize all your tasks into a list or board. Click on the plus (+) sign on the top bar, and select Project. You can either pick list or choose board to organize the tasks in your project. Once you have done that, click the Add Task button in the List View, or if you have chosen the board layout, click the plus (+) button. Additionally, you can move the tasks that you have created earlier into the newly created project by dragging and dropping. Moreover, you can also add a project to a task.


4. Add Due Date

Once you have created a project and added tasks, add a due date — when you expect to complete or deliver it. Also, add the members who are part of the project.


5. Collaborate and Track Work

You and your team members can collaborate and track the work to ensure productivity and on-time delivery. With Asana, you can assign specific tasks to other individuals in the team and provide them the necessary details.

Moreover, when you add a stakeholder as a follower of a particular task, you get to see the work being done on the task and take part in the communication related to it. You also get regular updates. And you can also comment on a task to provide your inputs, additional information, or reply to queries.


6. Check Latest Developments

Asana delivers all the notifications to My Inbox. You can check it to read the latest updates related to the work that you are following.



If you are looking for an intuitive project management tool, Asana is the best option for you. Once you figure out how to use Asana, you will be able to organize and manage the most complex tasks easily.


About Sreeram Sreenivasan

Sreeram Sreenivasan is the Founder of Ubiq, a business dashboard & reporting platform for small & medium businesses. Ubiq makes it easy to build business dashboards & reports for your business. Try it for free today!